Important Policies on Student Fees

CHECK PAYMENTS

Students may opt to pay in check for tuition fees after signing a Personal Undertaking.
Students should make sure that said check has funds when transacted in the concerned bank.
In case of a bouncing check, the student will be required to pay the cash equivalent stated on the check and an additional fine aside from the bank charges. Moreover, the student’s name will be listed in the 201 file of the Discipline Formation Office, and will no longer be allowed to pay in check in his future enrollment or settlement of tuition fee balances.
If a check used as payment upon enrolment is denied by the bank for whatever valid reason(s), cash payment including surcharges should be paid at the Cashier’s Office, otherwise student’s registration shall be canceled within 24 hours upon the student’s receipt of written notice from the Accounting Department.

REFUND OF FEES

a. CANCELLATION OF ENROLLMENT DURING THE REGULAR SEMESTER

It is assumed that once a student is enrolled in PATTS, his intention is to complete his studies for a whole semester. Once a student has been accepted, he contributes to the student enrollment limit. Whenever a student withdraws during the semester, the College loses the opportunity to accept additional bonafide enrollees.

Therefore, students withdrawing after the second (2nd) week of classes shall be charged the tuition fees for the entire semester.

No school records will be released unless tuition fees and other outstanding accounts are paid.

The following matrix will govern the refund of fees to a student who officially drops his subjects, whether he has attended classes or not (per CHED Manual of Regulations).

Note:

“Within the first week of classes” means the week when classes started regardless of the number of days that passed (i.e., if classes begin on a Wednesday, the 1st week of classes will end on the Saturday of the same week); “Within the second week” means the week following the 1st week of classes. Upon approval of their request for cancellation of enrollment, new students may claim their submitted documents at the Registrar's Office.

Any student who fails to comply with any or all of the above rules shall lose his right to a refund of fees or credit to his account. No school records or documents requested will be released to the student unless outstanding accounts are settled.

b. CANCELLATION OF ENROLLMENT DURING THE MIDYEAR TERM

c. PROCEDURES

Submit the following to the Registrar’s Office:

a. Request letter signed by the student and his/her parent or legal guardian

b. Copy of valid ID of parent/guardian

c. Copy of student’s ID

Seek approval from the Registrar;
Surrender the school ID to the Library;
Submit the form to the Cashier’s Office for a schedule of release of the refund;
Proceed to Window 6 of the Registrar’s Office to claim the submitted documents on the same date of release of the refund (for new students only).

d. DISCONTINUANCE OF STUDY WITHIN THE TERM

Discontinuance of studies may be caused by:
- Voluntary petition by the student for the issuance of Transfer Credentials.
- Voluntary petition of the student and his guardian to stop school for personal circumstances (such as sickness; change or residence; change of work, etc.)
- Decision of the College based on legal and/or reasonable grounds to discontinue studies.

2. Procedure for application

- - A formal request letter will have to be submitted to the VP for Academic Affairs stating the intention to discontinuance of studies and the reason.
  - The VPAA evaluates the requests and signs the request to signify approval.
  - The approved request will be submitted to the Registrar’s Office for filing purposes.
  - The WP (Withdrawal with Permission) will be reflected in the system for all subjects currently enrolled.
  - Student is required to settle the remaining balance for the current term and is subject to clearance requirements if he requests for documents.

STUDENT FEES AND PAYMENTS

Information on tuition and other fees may be obtained from the Accounting Office;

During enrollment

- A deadline is set for the last day of enrollment.
- All students are enjoined to abide by this.
- A late registration fine shall be imposed for late enrollees.
- Any payment transactions initiated without enrollment approval are not considered enrollment reservations or chances of consideration for acceptance, even if the enrollment is already closed.
- For installment payees, the overpayment made during the enrollment will be applied to the amount due during the Preliminary Exam.
- For full payment, the excess amount of the Tuition Fee payment will be applied to the next enrollment payment subject to the issuance of a credit memo.
- Scholarship discount from PATTS will be applied and credited upon and during Enrollment; any overpayment will be utilized in the next enrollment period.

After Enrollment or During the Semester

- Failure to pay tuition and other fees on or before major examinations prohibits the students from viewing their grades in the PATTS Enrollment System. A notation of grade withheld (GW) shall be reflected on the Student Portal until the Accounting Office has cleared the student. No student shall be issued a Transcript of Records and other school-related documents and records if they have an outstanding financial obligation with PATTS.
- Subsidy and scholarship grants outside/ from Partners will be credited to the student tuition fee once the disbursement fund is received. Refund applies only according to the amount shouldered by the student or full refund is granted if the student is transferring out or has graduated.
- The overpayment from the previous term will be credited in the form of a credit memo. This credit will be applied to any upcoming payments, including document requests, or the next semester.

Note: Refunds for excess fees are applicable when transferring out or upon verified graduation or program completion.

SURCHARGES

Effective June 2006, all unsettled current accounts will incur 2% surcharges if unpaid after 120 days from the registration date. The computation of additional surcharges will depend on the age of the unsettled account.

Effective June 2018, all unsettled accounts after the Prelim and Midterms will incur a Thirty pesos (30.00 PHP) per day (Calendar Days) penalty for late payments up to the end of the current semester.

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